Sending Optimized Emails Using Oultook
5 Steps
HOW TO USE: Based on personal behavior and communication styles, Klearcomm can optimize messages you send as well as ones you receive. Make sure your Klearcomm behavior and communication profile is complete on https://klearcommapp.vibrantecai.com/index.html in order to start optimizing. If you don’t have an account, contact your administrator to set up your Outlook email with a Klearcomm token so you can log in.
Step 1
Begin composing a new email message normally. In the upper right corner of the screen, open the Add-in menu by either clicking the three dots (see first image), or by clicking Apps (see second image).
Step 2
Click on Klearcomm to open the Klearcomm app screen. If you already started your email, Klearcomm will transfer the recipient, subject, and any body text into the optimizer. Otherwise, Klearcomm’s optimizer screen will load as below.
Step 3
Fill out the recipient field with the email address of the person you’re trying to send an optimized email to. If their information is in Klearcomm’s system, their profile will appear, which can be expanded to show suggestions on how to communicate with them. Otherwise, you will be notified that their profile is incomplete or that they have no Klearcomm account.
Step 4
Fill out the subject line and body of the email. When done, click the Klearify button below, scroll down, and wait for your message to be optimized.
Step 5
Once the optimized message shows up, you can continue editing it in the Optimized Subject or Optimized Body fields. When done, click Compose Email to transfer your email to the normal email composition screen. There you can make any last edits and finally send the optimized email to your recipient!